Finance & contract economics

One contract value. One margin. No surprises.

Contract baseline, variations, cost and forecast in one economic position — and invoicing that refuses to bill above the contract.

Finance overview: bank balance, cash forecast, receivables and payables
Real interfaceFinance overview with forecast · demo data · interface in Spanish
Why it matters

Safeguards accountants appreciate.

Invoice numbering is kept per legal entity, series and year. Credit notes restore the contract balance. Your external accountant gets a portal of their own.

  • Spain (IVA) and UK (VAT), several legal entities
  • Collections cross-checked against bank and accounting
  • Receipt capture from the phone
Collections tracking with pending, overdue and confirmed invoices
Real interfaceCollections tracking (beta) · demo data · interface in Spanish
Capabilities

What is included — and its status.

Contract baseline & project economics

One economic truth per project: contract value, approved variations, committed and actual cost, forecast and margin.

  • Baseline created at proposal approval and never rewritten
  • Forecast at completion and margin
  • Same figures in every module
LiveProfessional

Variations (change orders)

Every change is recorded, approved and added to the contract ledger — the original contract is never overwritten.

  • Variation approval
  • Contract ledger by version
  • Pending client decisions
LiveProfessional

Invoicing with built-in safeguards

Invoices and credit notes numbered correctly per company, series and year — and the system refuses to invoice above the contract value.

  • Numbering per legal entity, series and year
  • Invoicing cap at current contract value (server-side)
  • Credit notes restore the balance
  • Spain (IVA) and UK (VAT) entities
LiveStarter

Collections tracking

What is owed, what is overdue and what has been confirmed by both the bank and your accounting programme.

  • Pending, overdue and to-confirm views
  • Cross-check bank vs accounting
  • Reminders to send

The automatic reminder run has no scheduler yet; live bank and accounting connections not validated.

BetaProfessional

Online payments on invoices and in the portal

Clients pay invoices by card or bank transfer from the invoice or the portal.

Provider decision pending (e.g. Stripe, Redsys, GoCardless).

Planned

Expenses, received invoices & receipt capture

Photograph a receipt or upload a supplier invoice; it is read, checked and allocated to the project.

  • Camera / PDF capture from the mobile app
  • Tax ID validation
  • Allocation to project or general expense
  • Review and approval

Automatic reading needs an AI provider; one review step currently fails in the browser test (e2e 16).

BetaProfessional

Bank connection & reconciliation

Bank movements matched with invoices and payments, with one-click undo.

  • Open-banking connection (Enable Banking)
  • Suggested matches
  • Undo on every reconciliation

Reconciliation logic verified; live bank connection not validated.

BetaBusiness

Accounting, tax obligations & finance reports

Accounting view, tax obligations calendar and finance reports per legal entity.

  • Accounting entries per entity
  • Tax obligations (Spain and UK)
  • Results, VAT and cash reports
  • Documents archive

Tax treatment questions open with accounting: docs/tax/ES-VAT-open-questions.md.

LiveBusiness

Portal for your external accountant

Invite your accountant to a dedicated portal to download records, ask questions and receive answers.

  • Invitation by link
  • Records and PDFs by entity
  • Export
  • Questions and answers
LiveBusiness

Business dashboard

Pipeline, workload, forecast margins, cash and projects at risk on one executive page.

  • Executive KPIs
  • Combined charts
  • Projects needing attention
LiveProfessional

Cross-module reports

Project, financial and site reports in one place.

Finance reports already exist inside Finance.

In development

Accounting connections: Holded, Xero, QuickBooks

Issued and received invoices sent to your accounting programme once, with conflict detection.

  • Holded (Spain)
  • Xero (UK)
  • QuickBooks
  • Test mode simulator

Live accounts not validated; Verifactu mode not validated live.

BetaBusiness

Every feature marked Live has been verified in the current build with demonstration data. Accounts for customer companies are opened through the early-access programme while production sign-in and durable data storage are completed. Availability & roadmap

Early access

See ODYXOS on your own kind of project.

A 45-minute walkthrough with the team that builds it — from first visit to final invoice, on a real renovation example.